The Importance of Standards Compliant Records Management Software

By using the infoXpert Records Management Software modules, you can manage your company’s financial liability and litigation risk by effectively addressing the records management keeping and industry compliance mandates imposed from a range of agencies and acts including the Public Records Office of Victoria (PROV), Sarbanes-Oxley Act (SOX), HIPAA,  DoD 5015.2 and  Securities and Exchange Commission (SEC).

The infoXpert Records Management Software modules ensure the secure capture of corporate records, being maintained within the Document Warehouse and sentenced according to the Retention & Disposal schedules.

Document Management Software Benefits

An effective Document Management Software solution provides immediate benefits to Organisations looking to utilise staff resources more effectively. Staff can be spending hours each day either searching for documents OR recreating documents that already exist but that staff are not aware of.

infoXpert’s extensive Document Management software features and functionality means that organisations can be more efficiently by ensuring staff have the ability to quickly locate documents that would otherwise remain hidden without an effective document management software solution.

Another example is the use of infoXpert for developing proposals and policies. Instead of manually creating documents from content duplicated across multiple locations without staff knowing the correct version to utilise, the infoXpert Document Management software modules enable organisations to automate the creation of policy and proposal documentation by applying standardised document templates and using contents from a centralised storage area. The integrated Collaboration and Workflow features means that staff can collaborate on the production of documents and automatically alters other team members when their action or review is required.

DMS Facts

Studies show that in most corporate environments, knowledge workers spend up to 40 percent of their time trying to find documents they need in their daily routines.

Time spent searching for and re-creating documents that already exist, and shuffling through unstructured information can account for a huge amount of wasted time for an organisation.

Gartner Research puts EDMS applications squarely in their magic quadrant of tools with high ROI (Return on Investment) and low cost of ownership. infoXpert can easily pay for itself in just months given the increased ability for users to locate the information they need.

infoXpert provides a highly scalable and open architecture environment that is web based. This eliminates the typical deployment hurdles associated with enterprise applications. The open architecture, centralised repository is secure and easy to use.